Customs Duties and Import Tax Communication

12 English phrases on this page, sorted by tone, each with a Simplified Chinese translation.

Gentle · 4

When the customer is upset and you still want to keep the repeat business

您好,[客户名],感谢您联系我们。请注意,根据您所在国家/地区的规定,当地海关可能会收取进口关税或税费。

Hi [客户名], thank you for reaching out. Please note that import duties or taxes may be charged by your local customs authority, depending on your country’s regulations.

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我们理解突如其来的清关费用会令人困扰。这些费用由目的地国家/地区制定,并非由本店收取或控制。

We understand that unexpected customs charges can be frustrating. These fees are set by the destination country and are not collected or controlled by our store.

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为帮助您尽快放行包裹,我们建议您使用追踪号 [追踪号] 联系承运商或当地海关,了解付款指引。

To help release your parcel as soon as possible, we recommend contacting the carrier or local customs office using tracking number [追踪号] for the payment instructions.

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如果您愿意,请将海关通知截图发给我们。我们很乐意协助您理解其中显示的信息。

If you would like, please send us a screenshot of the customs notice. We will be happy to help you understand the information shown.

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Neutral · 4

For routine notices, no emotion

对于订单 [订单号],除非结账时另有说明,包裹到达后产生的任何进口关税、增值税、清关费或类似费用均由收件人承担。

For order [订单号], any import duty, VAT, customs clearance fee, or similar charge assessed after arrival is the responsibility of the recipient unless otherwise stated at checkout.

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承运商已告知,需完成付款后才能继续派送。请在 [截止日期] 前按照承运商提供的付款链接或指引操作。

The carrier has advised that payment is required before delivery can continue. Please follow the payment link or instructions provided by the carrier before [截止日期].

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海关费用由当地主管部门根据商品类别、申报价值和当地进口规定等因素计算。一旦核定,我们无法更改金额。

Customs charges are calculated by local authorities based on factors such as the item category, declared value, and local import rules. We cannot change the amount once it has been assessed.

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支付费用后,请保留付款凭证。如果承运商要求补充文件,请将要求发给我们,我们将提供可提供的订单信息。

Please keep your payment receipt after settling the charge. If the carrier requests additional documents, send us the request and we will provide any available order information.

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Firm · 4

When the customer keeps pushing and you need to hold a clear line

我们无法报销当地主管部门收取的关税、进口税或清关费用,因为这些费用不在我们的控制范围内,也并非支付给我们。

We are unable to reimburse customs duties, import taxes, or clearance fees charged by your local authorities, as these charges are outside our control and were not paid to us.

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如未支付清关费用导致包裹被退回或弃置,我们将在确认退回后按政策处理退款。原始运费、退回运费及关税相关费用可能会从退款中扣除。

If the customs charge is not paid and the parcel is returned or abandoned, any refund will be handled according to our policy after the return is confirmed. Original shipping, return shipping, and customs-related charges may be deducted.

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我们不能要求承运商低报价值或将订单标记为礼品。所有海关文件必须如实反映订单信息。

We cannot ask the carrier to declare a lower value or mark the order as a gift. All customs documentation must accurately reflect the order details.

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请直接联系承运商,确认追踪号 [追踪号] 的付款截止时间。如在 [截止日期] 前未采取行动,承运商可能会将包裹退回或处置。

Please contact the carrier directly regarding the payment deadline for tracking number [追踪号]. If no action is taken by [截止日期], the shipment may be returned or disposed of by the carrier.

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Other scenarios

About these phrases: each is sorted by CS scenario and tone, with a Chinese back-translation. What matters isn’t just translation accuracy but whether the line lands well in a CS context — because a literal “we can’t refund you” may already have offended the customer.

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