Hi [客户名], thank you for reaching out. Please note that import duties or taxes may be charged by your local customs authority, depending on your country’s regulations.
Customs Duties and Import Tax Communication
12 English phrases on this page, sorted by tone, each with a Simplified Chinese translation.
Gentle · 4
When the customer is upset and you still want to keep the repeat business
We understand that unexpected customs charges can be frustrating. These fees are set by the destination country and are not collected or controlled by our store.
To help release your parcel as soon as possible, we recommend contacting the carrier or local customs office using tracking number [追踪号] for the payment instructions.
If you would like, please send us a screenshot of the customs notice. We will be happy to help you understand the information shown.
Neutral · 4
For routine notices, no emotion
For order [订单号], any import duty, VAT, customs clearance fee, or similar charge assessed after arrival is the responsibility of the recipient unless otherwise stated at checkout.
The carrier has advised that payment is required before delivery can continue. Please follow the payment link or instructions provided by the carrier before [截止日期].
Customs charges are calculated by local authorities based on factors such as the item category, declared value, and local import rules. We cannot change the amount once it has been assessed.
Please keep your payment receipt after settling the charge. If the carrier requests additional documents, send us the request and we will provide any available order information.
Firm · 4
When the customer keeps pushing and you need to hold a clear line
We are unable to reimburse customs duties, import taxes, or clearance fees charged by your local authorities, as these charges are outside our control and were not paid to us.
If the customs charge is not paid and the parcel is returned or abandoned, any refund will be handled according to our policy after the return is confirmed. Original shipping, return shipping, and customs-related charges may be deducted.
We cannot ask the carrier to declare a lower value or mark the order as a gift. All customs documentation must accurately reflect the order details.
Please contact the carrier directly regarding the payment deadline for tracking number [追踪号]. If no action is taken by [截止日期], the shipment may be returned or disposed of by the carrier.
Other scenarios
- Change Shipping Address for Independent Store Orders →
- Product Compatibility Inquiries →
- Online Store Order Confirmation Email Not Received →
- Damaged Item Support for Online Stores →
- Customer Service Scripts for Discount Codes That Won’t Work on Your Online Store →
- Handling Duplicate Orders on Your Online Store →
- Out-of-Stock Alternatives for Independent Store Orders →
- Invoice or Receipt Requests →
- Customer Service Scripts for Payment Failures on Independent Stores →
- TikTok Shop Order Cancellations →
- TikTok Shop Return Request Customer Service →
- TikTok Shop Bad Review Recovery →
- TikTok Shop Size Inquiries →
- WhatsApp Package Marked Delivered but Not Received →
- Customer Product Detail Questions →
- WhatsApp Refund Alternatives →
- WhatsApp Shipping Delay Reassurance →
- Customer Questions Duplicate Subscription Charges →
- Handling Incorrect Items Received on WhatsApp →
About these phrases: each is sorted by CS scenario and tone, with a Chinese back-translation. What matters isn’t just translation accuracy but whether the line lands well in a CS context — because a literal “we can’t refund you” may already have offended the customer.